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Every Module You Need for QCTO Compliance

Purpose-built modules for South African skills development. From learner registration to Statement of Results—all in one platform.

👥 Learner 🎓 Higher 💰 NSFAS 🎯 Alumni 📋 ICASS 📁 Portfolio 📝 Assessments 📊 QCTO 🏆 Statement 🔒 Audit 🤝 CRM 👔 HR
👥 Module

Learner & Programme Management

Register learners, manage enrolments, and track progress across all your programmes.

  • Bulk CSV import
  • SA ID validation
  • Programme tracking
  • Enrolment status workflow
Team collaborating on learner management in modern training environment
🎓 Module

Higher Education Compliance

Complete CHE and DHET compliance management for higher education institutions.

  • CHE accreditation
  • DHET HEMIS reporting
  • Self-evaluation reports
  • Programme reviews
University campus with students and professionals discussing accreditation compliance
💰 Module

NSFAS Integration

Seamless integration with NSFAS for funding tracking and evidence pack generation.

  • Real-time sync
  • Funding status tracking
  • Evidence pack generation
  • POPIA compliant
Financial aid advisor helping student with funding application documentation
🎯 Module

Alumni & Tracer Studies

Track graduate outcomes and maintain alumni engagement for compliance reporting.

  • Alumni directory
  • Employment tracking
  • Automated surveys
  • Contact verification
Graduates in caps and gowns celebrating graduation achievement
📋 Module

ICASS Management

Streamlined Internal Continuous Assessment for TVET colleges and training providers.

  • Assessment cycles
  • Mark capture
  • Moderation workflow
  • Compliance monitoring
Educator reviewing student assessments and marking academic performance records
📁 Module

Portfolio of Evidence (PoE)

Digital evidence collection with automatic organisation and audit trails.

  • Secure file uploads
  • Evidence checklists
  • Version history
  • Learner self-upload portal
Organised digital documents and folders representing portfolio management
📝 Module

Assessments & Moderation

Record assessments, manage moderation, and maintain complete evaluation records.

  • Assessment recording
  • Moderation workflow
  • Competency tracking
  • Result history
Professional team reviewing assessment results in collaborative session
📊 Module

QCTO MIS Exports

Generate compliant data exports in official QCTO formats (QCTO01, QCTO02).

  • One-click exports
  • Format validation
  • Error detection
  • Submission-ready files
Data analytics dashboard showing export statistics and compliance metrics
🏆 Module

Statement of Results

Issue official Statements of Results with full audit trail and verification.

  • PDF generation
  • QR verification
  • Version control
  • Secure issuance
Professional certificate and achievement document representing Statement of Results
🔒 Module

Audit Trail & Compliance

Complete audit logging for QCTO audits and POPIA compliance.

  • Immutable audit logs
  • POPIA compliance
  • Data retention
  • Access control
Security shield and lock representing compliance and data protection
🤝 Module

CRM & Relationship Management

Manage employer partnerships, track leads through pipelines, and automate follow-ups — all connected to your learner data.

  • Account & contact management
  • Lead tracking & pipelines
  • Automation workflows
  • Relationship intelligence
🤝

CRM & Relationship Management

👔 Module

HR & Payroll Centre

Manage employees, run SA-compliant payroll with PAYE, UIF, and SDL, and keep your training staff records audit-ready.

  • Employee management
  • SA payroll (PAYE/UIF/SDL)
  • Leave & attendance
  • Staff compliance records
👔

HR & Payroll Centre

Integrations & Extensions

Connect skillSYMS with your existing tools and workflows.

📊

CSV Export

Export data for PowerBI, Excel

🔗

REST API

Full API for custom integrations

💬

WhatsApp

Notifications via WhatsApp

🔐

SSO

Enterprise single sign-on

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